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Job Description

School of Education and College of Professional Studies

Administrative Assistant (#227)

Summary of Duties

Answer phone and email. Greet walk-in visitors, provide direction as needed. Communicate with faculty and students as directed regrading deadlines, department announcements, scheduling. Process contracts for courses, field experience, practicums, and independent contractors. Process the hiring of adjunct and full-time faculty in coordination with Human Resources. Process course offerings/schedules. Process purchases and maintain operational and part-time and overload budget spreadsheet. Maintain and order department supplies. Maintain student and departmental files. Oversee check-out of departmental equipment. Process candidacy advancement applications for graduating students. Process Act 48 paperwork for the University. Support Pennsylvania Department of Education reporting requirements. Manage work-study staff. Assist in Commencement Ceremony. Additional duties as required.



High school diploma required; some college education preferred.

Special Qualifications

  • Strong communication skills {written and spoken) and hospitable approach in working with faculty, staff,
    and the public.
  • Well organized, self-motivated with the ability to manage one's self.
  • High proficiency in typing and word processing with experience taking minutes at meetings and processing
    written communications. High level of proficiency with Microsoft Office Suite and Google applications
    required. Adobe Acrobat Pro efficiency preferred.
  • Commitment to confidentiality and the ability to work independently and provide oversight to Dean's office
    operations are necessary.
  • Experience as a secretary/administrative assistant, or position with similar responsibilities required;
    experience working in higher education preferred.

Marywood University is committed to being an equitable and inclusive workplace, and we encourage applicants who share our vision to apply. EEO/AA employer.
Apply for Administrative Assistant online